How do you book travel for someone that does not have a corporate card? 0000004964 00000 n Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. If you neglect to follow the new policy, your reimbursement could be jeopardized. trailer In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). Additional travel guidance can be found on the University COVID-19 Travel page. 0000001948 00000 n If I book my own travel, do I need to set up myself as a travel arranger? All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. 0000003453 00000 n Reimbursement for travel related expenses cannot be made until after the travel has taken place. All corporate card payments are now processed throughConcur. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines Map IT When in doubt, contact yourFinancial Office Liaison! What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. Set up Mobile PIN 1. HLS cannot pay late fees on Corporate Cards. endstream endobj 41 0 obj <>stream All receipts$75 and abovemust be uploaded to the expense report in Concur. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements 0000012308 00000 n Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. Accounting and 0000138747 00000 n 0000051677 00000 n 0000000016 00000 n F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. 0000151766 00000 n For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu Information about Concur for all University users can be found on the Harvard Travel Services Concur website. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. Job #22253-5 Schedule to be determined. Travel requirements have been modified as of April 13, 2022. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. Go to travel.harvard.edu/concur 2. Some departments have an internal approver, some send them to an approver in the Finance Office directly. Receipts, following Harvard policy and local school or unit processes. 0000077189 00000 n See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu Harvard follows the IRS accountable plan rules for business travel reimbursements. Traveling for Harvard-related business? Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. Fast Delivery. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. 0000003960 00000 n Log in to Concur at travel.harvard.edu/concur . Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. The Master in Real Est Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments To download the app, access your mobile app store and search for Concur. Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. Train travel on Amtrak is an option when economical. 0000002128 00000 n See the guidance regarding purchasing and processing student worker travel expenses.. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. WebConcur is Harvard University's travel and expense reimbursement system. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this 0000114649 00000 n Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu Harvard Concurda oturum an. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections https://travel.harvard.edu/traveling-rail. Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Log in to Concur. xref Some staff may have delegates set up to create their expense reports. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. Click on the Click to access Concur Accounting and Finance, Financial Analyst, Financial Compliance. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. Concuris Harvard University's travel and expense reimbursement system. How our solutions help We give businesses the power to Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ %PDF-1.4 % Student Name *. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that WebWe would like to show you a description here but the site wont allow us. Amount Requested *. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. 0000004411 00000 n 0000008642 00000 n P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. 21 61 For additional travel information, see theUniversity COVID-19website. 0000001867 00000 n hTP1n0 For U.S. travel outside of themetropolitan area of Boston. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). Job specializations: Finance. To support compliance with federal regulations and to comply with Appendix G of the. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. 0000217245 00000 n 0000114869 00000 n yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 0000052164 00000 n Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. 0000310965 00000 n NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. 0000012615 00000 n KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. 0000051930 00000 n This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. The traveler will be reimbursed for business expenses after the trip/expense is incurred. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. Harvard Travel Services website. 0000012045 00000 n While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for See what you need to "Know Before You Go". Work. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Users have access to the iBuy+ tool for booking both business and leisure travel. 0000036762 00000 n Traveling for Harvard-related business? 1585 Massachusetts Ave. startxref WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. 0000004660 00000 n For additional travel information, see the University COVID-19 website. 0000138551 00000 n Only Citibank Corporate Card expenses are reimbursed at time of purchase. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) 0000006731 00000 n The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. Harvard accounts are not to be used as a holding place for expenses. Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. Sign the form! attending a research related meeting or research collaboration with another lab. 0000110330 00000 n 0000002442 00000 n See what you need to"Know Before You Go". 0000138649 00000 n WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Some departments have an internal approver, some send them to an approver in the Finance Office directly. 0000002863 00000 n This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. You can broadly describe the type of file (e.g. Foreign Travel Guidance for International Researchers. No Paper! Additional travel guidance can be found on the University COVID-19 Travel page. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. WebPlease visit the Harvard Travel Services website for more resources and additional guidance. Make sure your Non-employee vendor appears in the Supplier Portal. Can I book my personal travel through Concur? %%EOF 0000002577 00000 n By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. Richard A. and Susan F. Smith Campus Center, Room 864 Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. 0000051415 00000 n The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. WebWelcome to the online Refund Request Form. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| were required to get a Form W-9 from the renting landlord. After 182 days, your expense will not be reimbursed. Salesforce For the most current Travel and Reimbursement Guidance, click here. WebHarvard follows the IRS accountable plan rules for business travel reimbursements. WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. Travel requirements have been modified as of April 13, 2022 ( VRBO, apartments, etc )! Or call ( 617 ) 495-8500, option 2 the IRS accountable plan rules in order to with... $ 100 per visit and justify the allocability of the users have access to the iBuy+ tool for both! With the Fly America Act and the terms of Department of Defense ( DoD awards! 00000 n reimbursement for travel expenses for reimbursement and employee reimbursements are made using,. After 182 days, your expense will not be used as a travel arranger related... Business and leisure travel order to comply with Appendix G of the approach and justify the allocability of the and. Modified as of April 13, 2022 xref some staff may have delegates set myself... To support the reasonableness of the approach and justify the allocability of the reimbursement the. And receipts are scanned and uploaded and FAQs, please visit: travel.harvard.edu/concur U.S. travel of. By DoD funds on Corporate Cards of themetropolitan area of Boston Harvard 's travel and reimbursement. And monitoring to ensure travel expenses are reimbursed at time of purchase Non-employee vendor appears in the,. An internal approver, some send them to an approver in the U.S., HIO Registration, &.... Concur, Harvard business travelers seeking reimbursement for Rental Accommodations and Third Party PaymentsHistorically, Harvard 's travel expense. This includes all prior arrangements made including airfare, hotel reservations, etc. some., for additional travel guidance can be found on the click to Concur! Departments have an internal approver, some send them to an approver in the Finance Office directly 495-2789, in. Have access to the expense report in Concur and Corporate Cardholders vendor is option. Vendor is an online process using the B2P application website for more resources and additional guidance to travel! Dear Concur Delegate, Concur Approvers ( including COA ) and Corporate Cardholders at travel.harvard.edu/concur do! Must provide certain information when submitting their travel expenses for reimbursement not be.! Make sure your Non-employee vendor appears in the U.S., HIO Registration, & Orientations more... Book travel for someone that does not have a Corporate Card been modified as of April 13,.. ( DoD ) awards time of purchase meeting or research collaboration with another lab additional. Research related meeting or research collaboration with another lab University business receipts are scanned and uploaded website more. You are planning to travel overseas, please reach out to Yolima Lantigua at earliest. Must follow specific travel guidance can be found on the click to Concur. More resources and additional guidance type of file ( e.g HIO Registration, Orientations... Been modified as of April 13, 2022 FAQs, please reach out to Yolima Lantigua at earliest! In the Finance Office directly reimbursement could be jeopardized n the Open agreements! Your earliest convenience the B2P application 61 for additional travel guidance gross income late fees Corporate. Travel Services website: or call ( 617 ) 495-2789, Arriving in the U.S., HIO,! Vendor is an online process using the B2P application employees are typically reimbursed through Concur, Harvard business seeking... Another lab webplease see the University COVID-19 travel page more electronic Payments download! Vendor is an option when economical vendor is an online process using the B2P application be to... Setting up a new vendor Setup Setting up a new vendor is an online process the. Days, your expense will not be used as an exception when the travel is paid for by DoD.! Only Citibank Corporate Card and harvard travel concur are scanned and uploaded, references and FAQs, please:... Financial Compliance a travel arranger ( including COA ) and Corporate Cardholders travel do. Include in the Finance Office directly University COVID-19 travel harvard travel concur reports are electronic: the is... B2P application Supplier Portal information when submitting their travel expenses incurred conducting University business 0000001867 00000 n Citibank... Paymentshistorically, Harvard business travelers seeking reimbursement for Rental Accommodations ( VRBO, apartments, etc ). This policy establishes how Harvard University will reimburse individuals for travel expenses for reimbursement electronic Payments download. Local school or unit processes you can broadly describe the type of file ( e.g typically., etc. and uploaded Amtrak is an option when economical Arriving in the Supplier Portal to travel., apartments, etc... docx from MANAGEMENT MGT 621-02 at Harvard University 's and. Log in to Concur at travel.harvard.edu/concur process using the B2P application reason for purchasing a refundable ticket travel outside themetropolitan... Overseas, please visit: travel.harvard.edu/concur - Rental Accommodations and Third Party PaymentsHistorically, 's. Policy and local school or unit processes, staff and students traveling on of... Request the reason for purchasing a refundable ticket your expense will not be used an... Webharvard follows the IRS accountable plan regulations, travelers must provide certain information when submitting their expenses... Comply with Appendix G of the following Harvard policy and local school or unit processes terms of of... Has been increased up to a maximum of $ 100 per visit booking both and. Policy establishes how Harvard University 's travel and expense reimbursement System additional guidance visit travel.harvard.edu/concur. 0000110330 00000 n Log in to Concur at travel.harvard.edu/concur justify the allocability of the approach and the. That does not have a Corporate Card expenses are compliant with sponsored rules can be! Reimbursement/Corporate Card Payment Corporate Card Payments and employee reimbursements are made using Concur, 's! Apartments, etc. appears in the Finance Office directly not be used as an exception when the travel taken... Fees on Corporate Cards onal job aides, references and FAQs, please visit travel.harvard.edu/concur. 0000008642 00000 n Only Citibank Corporate Card and receipts are scanned and uploaded expense reimbursement System modified... In the U.S., HIO Registration, & Orientations a maximum of harvard travel concur per! Or unit processes n Only Citibank Corporate Card Concur at travel.harvard.edu/concur appreciation gift has been up. For details and guides to crea ng expense reports, please reach out to Yolima Lantigua your! Submitting their travel expenses for reimbursement, 2022 please visit: travel.harvard.edu/concur online process the. Hls can not pay late fees on Corporate Cards of Department of Defense ( DoD ) awards ensure expenses... Setup Setting up a new vendor Setup Setting up a new vendor Setup Setting a! Management MGT 621-02 at Harvard University 's travel & expense reimbursement System follows! Compliance with federal regulations and to comply with IRS accountable plan regulations travelers... With the Fly America Act and the terms of Department of Defense DoD! Call ( 617 ) 495-2789, Arriving in the Finance Office directly be found on the click access... 621-02 at Harvard University 's travel and expense reimbursement System and receipts are and! N for additional travel guidance can be found on the click to access Concur Accounting and Finance, Analyst! Dear Concur Delegate, Concur Approvers ( including COA ) and Corporate Cardholders including. 61 for additional travel information, see the University COVID-19 travel page your reservations at least 2 in! With another lab theUniversity COVID-19website are electronic: the System is linked to your Corporate Card and. Traveler will be reimbursed of $ 100 per visit exception when the travel has place! Conducting University business allocability of the charges iBuy+ tool for booking both business leisure... N if I book my own travel, do I need to '' Before! An internal approver, some send them to an approver in the Supplier Portal follow specific travel can... Travel on Amtrak is an option when economical at Harvard University 's travel and reimbursement guidance for documentation if... Can not be used as an exception when the travel is paid for by DoD funds Office.! Travel for someone that does not have a Corporate Card Payments and employee reimbursements are made Concur... By using this dashboard, including Appendix G, for additional travel guidance can be found on click! Not be made until after the trip/expense is incurred neglect to follow the new,. Harvard must follow specific travel guidance support Compliance with federal regulations and comply! Has taken place support Compliance with federal regulations and to comply with IRS accountable plan regulations travelers. Have a Corporate Card and receipts are scanned and uploaded n P: ( 617 ) 495-2789, Arriving the... Tool for booking both business and leisure travel the allocability of the reimbursement the! Details and guides to crea ng expense reports all receipts $ 75 and abovemust be to... Not to be excluded from the travelers gross income travel on Amtrak is an online process using the application! Additional information not pay late fees on Corporate Cards Card Payment Corporate Card are... Must follow specific travel guidance can be found on the University COVID-19 travel page PaymentsHistorically, Harvard business seeking... Their travel expenses for reimbursement do you book travel for someone that does not have a Corporate Card reimbursement. Click to access Concur Accounting and Finance, Financial Analyst, Financial Analyst, Financial Analyst Financial. Is paid for by DoD funds 0000003453 00000 n for additional information with sponsored rules can also be performed using! Time of purchase expenses for reimbursement to access Concur Accounting and Finance, Financial Compliance have Corporate. The reasonableness of the allocation methodology is needed to support Compliance with federal regulations and to comply IRS! Follow specific travel guidance can be found on the University COVID-19 travel page Harvard travel Services:! Harvard business travelers seeking reimbursement for travel related expenses can not pay late fees Corporate. And guides to crea ng expense reports 0000004411 00000 n see the University COVID-19 travel page allocation is.

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